Technology Usage Policy

Hebrew Union College-Jewish Institute of Religion (HUC-JIR) is committed to encouraging our students and staff to embrace the world of technology, exploring its uses and benefits to achieve our shared and individual goals. As an institution of higher education, we have a responsibility to provide these essential resources; as users, you have an obligation to operate and manage this equipment in an efficient, ethical and legal manner. Users of the HUC-JIR computer facilities are expected to abide by the following policies, which are intended to preserve the utility and flexibility of the computer system, protect the work of students, staff, and faculty, and preserve the right to access networks to which HUC-JIR is connected.

Access to, and utilization of, the resources of HUC-JIR computing services is a privilege and NOT a right; they can be withdrawn or curtailed without notice if there is a reason to believe that the user has or may have violated this policy or applicable law. Additionally, violation of this policy can result in further discipline including in extreme cases, civil or criminal prosecution. All users, as a condition of their access to or utilization of HUC-JIR computing services, agree to cooperate in every way with the IT Department in an investigation of alleged improprieties or abuse of this privilege and waive any right of confidentiality. Failure to cooperate fully with the IT Department shall be considered a violation of policy.

The following are conditions for the use of HUC- JIR computer systems:

Passwords
You will be assigned a HUC-JIR computer account to access HUC-JIR computer facilities. The College reserves the right to access your account and the system to the extent necessary to investigate security breaches or other infractions of these rules. Your own password will allow access to your account and you may not allow any other person to use your account for any reason. In addition, it is your responsibility to protect your account from unauthorized use by changing passwords and creating passwords that are not easily guessed in accordance with the HUC-JIR Password Policy.

E-Mail
Identify yourself clearly and accurately in electronic communications. Concealing or misrepresenting your name or affiliation to mask irresponsible or offensive behavior is a serious abuse. Using identifiers of other individuals as your own constitutes fraud.

Equipment
You are expected to take proper care of the equipment in HUC-JIR facilities. Eating, drinking, and smoking are not allowed in HUC-JIR labs (i.e., food and beverages are not allowed). Report any malfunction to the consultant on duty or send e-mail to helpdesk@huc.edu. Do not attempt to move, repair, reconfigure, modify, or attach external devices to the systems. In addition, individual HUC-JIR computer laboratories can post additional operational rules and restrictions that are considered part of the HUC-JIR computer policy. You are responsible for reading and following these rules.

Limits
Accept limitations or restrictions on computing resources, such as storage space, time limits, or amount of resources consumed, when asked to do so by the system administrators. Such restrictions are designed to ensure fair access for all users. You are expected to use computing resources in a responsible and efficient manner consistent with the instructional, research, and administrative goals of the University.

Responsibilities
Accept responsibility for your own work by learning appropriate uses of software to maintain the integrity of what you create. Keep archives and backup copies of important work; learn and properly use the features for securing or sharing access to your files on any computers you use.

Security
While great effort is made to keep the contents of what you create, store, and send seen only by those to whom you intend or give permission, the HUC-JIR cannot and does not guarantee the security of electronic files on its computer systems. These systems can sometimes be breached by someone determined to do so. Additionally, as specified above, the HUC-JIR reserves the right to access its computer systems, including your account, if we deem it appropriate.

Operational Guidelines – HUC-JIR Public Computers
Academic Work has priority over other authorized uses. You are expected to refrain from engaging in wasteful practices such as sending chain letters through electronic mail, printing unnecessary output, printing multiple copies of files, performing unnecessary computations, generating excessive network traffic, or unnecessarily holding public PCs for long periods of time when others are waiting for these resources. 

Installing or using unauthorized software is expressly prohibited in particular, software that creates security risks on HUC-JIR computer facilities. 

Operational Guidelines – HUC-JIR Network
Unauthorized transferring of copyrighted materials to or from the HUC-JIR computer system without express consent of the owner is a violation of federal law. In addition, use of the Internet for commercial gain, profit, or advertisement is not allowed from HUC. 

Use of electronic mail and other network communications facilities to intentionally harass, offend, or annoy other users is forbidden. All users need to be aware that obscene, defamatory, or any other material which violates HUC-JIR policy on harassment will not be tolerated at HUC. The HUC-JIR reserves the right to take whatever action it sees as appropriate to prevent, correct, or discipline behavior that violates this policy.

Any attempt to circumvent system security, guess other’s passwords, or in any way gain unauthorized access to local or network resources is forbidden. Distributing passwords or otherwise attempting to evade, disable, or "crack" passwords or other security provisions threatens the work of many others and is therefore grounds for immediate suspension of your privileges. You may not develop programs or use any mechanisms to alter or avoid accounting for the use of computing services or to employ means by which the facilities and systems are used anonymously or by means of an alias.

HUC-JIR will investigate apparent or alleged violations of this policy. HUC-JIR also reserves the right to immediately suspend user privileges for potential violations of these guidelines to the extent necessary to protect the security and integrity of the HUC-JIR computer system. At the discretion of HUC-JIR, cases of apparent abuse will be reported to the Dean of the campus (for student and faculty incidents) or to the Vice President for Administration (for academic professional and support staff incidents). These respective offices are responsible for determining any further disciplinary actions.

This policy is intended to be consistent with the other policies of HUC-JIR. Issues concerning this policy, or allegations of harassment or other irresponsible use of computing resources, should be brought to the attention of Hebrew Union College - Jewish Institute of Religion by sending electronic mail to helpdesk@huc.edu.