IV. Grades
- At the conclusion of each semester faculty submit grades to the Registrar in the form of letter grades (A, B, C or F). Students
may choose to have their grades recorded on the transcript as P/C/F or as letter grade. A student will inform the Registrar during
the registration period prior to the first semester of each year how he/she wishes his/her grades to be recorded on their
transcripts. The grading system chosen at registration is maintained for that academic year.
- Grade reports will be mailed to the student when all grades have been submitted to the Registrar.
- Dropping Courses
- Students may add or drop courses without penalty until the end of the second week of the semester.
- Students may withdraw from a regularly scheduled course by the halfway point of the semester (up to and including week
seven) and receive a grade of "W."
- The decision to withdraw from a course will be done in consultation with the program director.
- Students can withdraw after the seventh week of the semester, and receive a grade of "WF," unless there are extenuating
circumstances for which an "F" is not warranted. This will be determined by the program director in consultation with the
faculty member.
- Extensions and Incompletes
- Students can request extensions in a maximum of two (2) courses each semester by petitioning the program director after
gaining permission from the faculty member. (See Appendix D, "Request for Extension").
- Students shall have three (3) additional weeks to complete the requirements for these courses for which extensions have
been approved.
- Courses with extensions that have not been completed will automatically become incompletes ("I"). First semester
incompletes must be completed by the end of the second semester, and second semester incompletes must be completed by the
beginning of the next fall semester. Summer incompletes must be completed by the end of the first semester.
- Appeal of the program director's decision regarding an extension may be made to the Dean (or to the Provost, if the Dean
and program director are the same person).
- If for reason of illness or other comparable extenuating circumstances beyond a student's control he/she cannot complete
his/her work on time, the instructor may inform the Registrar to enter a grade of Incomplete ("I"). A form indicating date
for completion and reasons for the extension shall be submitted to the program director for approval. (See Appendix C,
"Request for Incomplete"). The approval will be kept on file with the Registrar and a copy sent to the student. If a student
is not able to contact the faculty member, he/she may petition the program director directly. Until the stipulated date the
student will be given a grade of "I" (Incomplete). If the students fails to make up the Incomplete during the time allotted
to them by the faculty member and the Office of the Dean, the Registrar will record an "F" on their transcript.
- In order to be eligible for the status "senior," no incomplete grades may remain on a transcript beyond the fourth
year.
- In order to be certified as a "Candidate for Ordination" no incomplete grades may remain on a student's transcript. (See
Section XIV)
- In rare cases where due to illness or other extenuating circumstances a student receives an incomplete grade in the
senior year, the grade must be made up by February 1. After that date the grade will turn to "F."
- Reduced Academic Load
- Students shall be able to move through the program at a reduced pace if necessary, in consultation with the program
director and Dean, taking up to a year beyond the normal degree program structure to complete the program
- If the students need more than one additional year, he/she shall submit a formal request to the program director and
Dean, who shall consult with the Faculty.
- Independent Study Courses
- Students shall generally be allowed to take one (1) independent study course per semester, with the permission of a faculty member, to be credited as a post-MAHL non-required course. Up to a total of four (4) such courses are permitted. An independent study is a course not regularly offered but developed specially by a student and faculty member.
- Exceptions may be made on a case-by-case basis for advanced students.
- To apply for an Independent Study Course, see, "Application for Independent Study Course."
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